Polk County Clerk
About the Polk County Clerk
Polk County splits roughly down the middle between forested Coast Range foothills to the west and Willamette Valley farmland to the east, and both halves show up in the local economy — agriculture, forest products, and manufacturing anchor it, alongside Western Oregon University in Monmouth as a major employer. The valley side has also made Polk Oregon's second-largest wine-grape-growing county, a detail that shows up on labels well beyond the county line. Dallas, the county seat, houses a Clerk's office that serves a mid-size, steadily growing county, and it keeps recorded documents searchable online through Polk Records Online for anyone who'd rather not make the trip in person.
Cities and Communities Served
Recording jurisdiction runs countywide, not by city limits — if the property sits anywhere within Polk County, this is the Clerk’s office that will accept the deed. That includes:
Incorporated cities: Dallas (county seat), Falls City, Independence, and Monmouth — plus Salem and Willamina, which are only partially within Polk County (see footnote below).
Unincorporated communities: Airlie, Ballston, Bridgeport, Buena Vista, Ellendale, Perrydale, Salt Creek, Suver, Valsetz, and Zena. (Valsetz today is effectively a historic site rather than an active community.)
Salem and Willamina are each seated primarily in neighboring counties (Salem in Marion County, Willamina in Yamhill County), but a portion of each city crosses into Polk. If your property sits in the Polk County portion of either city, it still records with this office.
The Confederated Tribes of the Grand Ronde Community hold a reservation in the northwestern part of the county, on parcels that also straddle the Yamhill County line. This is distinct from the nearby unincorporated community of Grand Ronde, and neither is part of the County Clerk's recording jurisdiction; both are noted here only for context.
Office Details
Address: 850 Main Street, Dallas, OR 97338
Phone: (503) 623-9217
Hours: Monday – Friday, 8:00 AM – 12:00 PM and 1:00 PM – 5:00 PM
Recording Fee: Oregon recording fees are set individually by each county and change periodically — check Polk County's current fee schedule or call the office to confirm the exact amount before filing.
Document Search: Polk Records Online
How to File a Document
- Prepare Your Document: Make sure your deed meets Oregon's formatting and content requirements before you file.
- Get It Notarized: Have the document signed in front of an Oregon notary public or other authorized official. No notary nearby in Dallas? Oregon allows remote online notarization — you can have your Polk County deed notarized online by an Oregon-commissioned notary instead.
- Meet Oregon's First-Page Requirements: Oregon law requires your deed's first page to show the title, grantor and grantee names, the true consideration, and an address for tax statements. If your document doesn't already include this, you'll need to attach a cover sheet, which adds $5 to the recording fee.
- Record It: You can file in person or by mail with the Polk County Clerk's office.
- Pay the Recording Fee: Oregon recording fees are set individually by each county and change periodically — check the current fee schedule or call the office to confirm the exact amount before filing.
- Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.
Filing? Get a Deed the Polk County Clerk Will Accept
FREE generic forms are the most common reason Oregon deeds get rejected — usually over formatting, the legal description, or notary acknowledgment.
Two ways to avoid that:
Both are Oregon-compliant and built for the Polk County Clerk’s exact requirements.
Disclosure: affiliate links to Standard Legal, our partner — no extra cost to you.
You are not on the official Polk County government website. OregonQuitclaimDeed.com is a privately owned website and is not affiliated with any government agency.